Terms and Conditions

A $550 deposit is required to establish and hold a reservation to cover costs of accommodation, flights, admin fees and other tour costs therefore your deposit is Non Refundable.

Your deposit guarantees your reservation for the tour, therefore it is non-refundable should you choose to withdraw from the tour for whatever reason. However, should EMCA cancel the tour, your deposit will be refunded.

No cancellation fees will be waived as a result of the following:

  • Injury or sickness.

  • Change of circumstances

  • Delayed, rescheduled or missed flights.

  • Climatic, social or political problems.

  • Covid 19 Border restrictions

Travel insurance is recommended to cover your costs incase of personal injury before and during the tour.

Covid 19 policy:

During 2021, the pandemic has been a huge challenge for Ellwood Motorcycle Adventures as it has been for many small  tourism businesses. We have suffered major financial loses due to cancelations from border restrictions and in good will we offered customers full refunds if they were unable to come on tour due to COVID 19 restrictions.

 As we move forward from the COVID 19 pandemic we realise that we need to learn to live with COVID 19 as being a part of our lives. We are aligning our terms and conditions to follow suit with other tourism operators in regards to COVID 19.

 To date no customer of Ellwood Motorcycle Adventure has lost any money with us due to COVID 19. Any client that fails to meet the requirements of border control for COVID 19 and is forced to miss the tour will be subject to the above cancellation fees.  These requirements include allowing enough time to quarantine upon arrival, requests by the tour operator to get a Covid test or be in the state by an allocated date.  We strongly suggest clients monitor controlled interstate borders and their status regarding your location. If at the time of the tour date you can not attend due to border restrictions your deposit and any payments made towards your tour can be transferred to another tour within 2 years. 

It is now a requirement in QLD that all participants on tour be fully vaccinated, if you are not fully vaccinated prior to the tour you will not be able to participate and there will be no refund given so please be aware of this before making your booking.

Our tours are AMA sanctioned events and include public liability insurance, however it is up to the individual participant to obtain own personal insurance. once your tour commences, if you can not continue the tour due to anything including injury there will be no refund given.


By booking the customer automatically agrees to the following:

I am completely aware of the dangers of trail bike riding on and off-road. I take part in this trip at my own risk. I agree to the fact that neither Ellwood Motorcycle Adventures nor their representatives or their agents are responsible for damage to my person, belongings, financial loss incurred or for any other extenuating circumstances beyond their control. I am aware that Ellwood Motorcycle Adventures is not responsible for the behaviour of other participants.

I shall abide by local traffic regulations and those of the group trip. I will ensure that my behaviour and/or actions in no way cause harm to other people, local environment, or my hire vehicle. As far as is known to me, I am in good health and able to meet the required tour standards. I have a current valid motorcycle licence.

Motorcycle Hire Damage Security Deposit

The renter of the hire motorcycle is liable for ALL damages to the bike.

you must have a current motorcycle licence. This money is refundable upon the safe return of your hire motorcycle provided no major damage caused by theft, accident or negligence has occurred to the motorcycle. you will be liable to pay the additional costs. Repair costs also include the transportation and handling costs, if any, of an accident-damaged motorcycle to the final destination of the motorcycle tour. All prices are in Australian (AUD) Dollars and include 10% GST. 

Our motorcycles have third party ctp insurance.

The rider is responsible for

  •   Any of the terms of the rental agreement

  • Damage to property that is caused by careless, wilful or reckless riding including whilst the rider is under the influence of drugs or alcohol 

  •   Damage to property is caused by submersion in water, such as river crossing, including salt water, resulting from rider negligence.

  •   The rider’s license is invalid, not current or not appropriately rated for the motorcycle.

  •   The motorcycle was being ridden in an unlawful manner, such as on the right hand side of the road.

  • The participant is solely responsible for the ignition keys during the normal course of a riding day. Should they be lost or stolen due to neglect or failure to follow the tour leaders’ instructions the participant is responsible for the cost of replacement

Required Documents

  • Copy of current motorcycle licence or learners licence.

  • Covid 19 waiver and vaccination passport if required

  • Terms and Conditions must be read and accepted.

  • Release and Waiver, Assumption of Risk and Indemnity Agreement must also be signed in person at the beginning of your tour. We will provide a copy for you to sign.


Motorcycle tour packages do not include: alcoholic beverages, optional tours and sightseeing excursions, gratuities, travel insurance and insurance coverage for injury to the rider.

We have trained first aiders and are equipped with first aid supplies and satellite phone for any necessary first aid attention. You will be briefed on conditions daily of expected itinerary.

Before every tour begins, your motorcycle tour leader will give each participant a briefing about local speed limits, signage, and other applicable traffic regulations.

  • It is the participant’s responsibility to adhere to all traffic regulations. All local road rules must be complied with.

  • Participants must hold a valid motorcycle licence.

  • Helmets are mandatory.

  • Participants must be aware of traffic, road conditions, weather and other motorcyclists.

  • Participants understand that motorcycling is a dangerous activity and are aware of these risks and fully accepts these risks, and are solely responsible for for keeping their motorcycle under control, selecting proper speeds and adhering to state laws.

  • Participants are solely responsible for their choice of riding style and speed selection even when following a motorcycle tour guide in convoy formation with other motorcyclists.

  • Participants ride at his/her own risk and are legally liable for injury or damage to fellow participants or other road users, whether being lead by the motorcycle leader or otherwise.

  • Participants must follow the directions of the motorcycle leader at all times.

  • The motorcycle tour leader reserves the right to terminate a rider’s motorcycle tour if he considers the rider is unsafe either to himself/herself or to others, or for offensive behaviour, and thereby forfeiting the balance of the motorcycle tour.

  • We will need to collect certain information from you, some of which may be of a personal nature. The information may be disclosed to our service providers to enable the services to be provided but will not be used for any other purpose.

  • We highly suggest you obtain travel insurance and Ambulance cover before the tour starts.

You acknowledge that travelling with Ellwood Motorcycle Adventures requires a degree of flexibility, good humour, and an understanding that the itinerary, accommodation and vehicles may change even after commencement, without prior notice due to local circumstances. Changes may occur because of force border restrictions and Covid 19 related restrictions, poor road conditions, weather, vehicle breakdowns or other circumstances beyond Ellwood Motorcycle Adventures control or which simply cannot be foreseen. 

Ellwood Motorcycle Adventures reserves the right to change any part, or the whole, of the arrangements contained within the website and tour dossier, should conditions or circumstances beyond our reasonable control determine such action necessary. In such cases, we will use our reasonable endeavours to provide alternatives of the same standard, quality and duration as the original itinerary. You will have the right to cancel your tour, in which case cancellation fees as outlined in the Booking Conditions and Trip Terms and Conditions will apply.

Ellwood Motorcycle Adventures does not accept any responsibility for loss of enjoyment, delays or compensation resulting from circumstances beyond our control. Ellwood Motorcycle Adventures is not responsible for any incidental expenses that you may incur as a result of changes made by us, including, but not limited to, additional accommodation, airfares or costs associated with changes to airfares.

You acknowledge that the nature of the trip is adventurous, and participation involves a degree of personal risk. You acknowledge your journey will have the usual risks of travel, and the additional risks that are associated with adventure travel and motorcycling. You accept these risks and the possibility of personal injury, death, property damage or loss which may result from your decision to participate in the tour or expedition.

Cancellation Policy

Cancelling after booking confirmation, but prior to your final payment, your 10% deposit is non-refundable. If cancelling after final payment and or instalments have been received:

  • More than 21 days prior to departure date – 75% is refunded.

  • Between 21 and 14 days prior to departure date – 50% is refunded.

  • Between 14 and 7 days prior to departure date – 25% is refunded.

  • Less than 7 days prior to departure date – No refund

  • IF the tour can not go ahead due to COVID 19 restrictions we will refund full price

  • If making payment instalments an admin fee of $380 will be charged if cancelling after 50% of full amount has been received